Job Description

Overview

Placement Type:

Temp to Perm

Salary:

$65,000-75,000 Salary

Start Date:

01.05.2026

We are looking for a highly competent and passionate Reference Librarian, dedicated to supporting a
large pharmaceutical client. This new role will contribute to building a compliant, centralized, and robust
reference library.

You will be a key contributor to:
* Serving as a gatekeeper for reference libraries
* Scaling new ways of working
This position is responsible for but not limited to the following:
* Preventing references from being uploaded multiple times, thereby eliminating duplication.
* Ensuring references are appropriately named to meet e-CTD requirements and ease the search
process for all users
* Ensuring all metadata is accurate, consistent, and complete
* Providing consistency and accuracy in anchor annotations
* Staying abreast of all guidelines and standards
* Ensuring accuracy and consistency of references through routine audits
* Completing timely and accurate updates of references within PromoMats
* Collaborating with immediate and extended teams to ensure awareness of updates to references
that impact claims libraries
Specific Reference Steward responsibilities include:
* Triage and process (upload and pre-anchor) incoming reference requests
* Communicate with agencies and job owners as requests are received and processed
* Review references to ensure compliance with guidelines
* Quality check reference PDFs to address/correct any issues with text rendering, required header and
footers, etc.
* Enter accurate metadata into Veeva PromoMats
* Serve as central point of contact for reference-related inquiries and problem solve as issues arise
* Audit the reference libraries to address unauthorized uploads and anchors; address, as needed
* Provide periodic status reporting (volume, brand breakdown, etc.)
* Communicate with brand team (marketing, medical, regulatory, etc.) members, as needed
* Provide support to Label Operations Team and Claims team, as needed

Required Qualifications:
* Pharmaceutical industry experience
* 3 to 5 years editing/proofreading experience preferably within the pharmaceutical/healthcare field
or studio/agency environment
* 2 to 3 years' experience annotating resources and reference sourcing

Preferred Qualifications:
* BA/BS Degree
* Merck experience
Skills and experienced needed:
* Strong communication skills, including the ability to communicate effectively to different audiences
* Strong knowledge of Merck Veeva Vault Promomats and US Merck Legal/Regulatory Review
Processes and standards
* Familiarity with references and editorial standards, communication standards, and
* classification systems; attention to detail
* Strong proofreading, grammar, and punctuation skills. Read large amount of copy/data
* that aligns back to annotations/anchors.
* Experience working in a fast-paced, cross-functional environment
* Ability to manage high volume of workstreams simultaneously
* Ability to work independently without extensive coaching or direction
* Demonstrates leadership behaviors and maintains alignment to Merck compliance goals and policies
* Process oriented, with an eye for process improvements

The target hiring compensation for this role is $65K - 75K. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Additional benefits offered may include: medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match (if applicable).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

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